Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Category or theme of the item youre looking for. The trips range from 5-days to 8-Days and are all good for four (4) hunters. Charity Fundraising Auction Tips and Guides, Click here for a sample auction donation letter. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. As we receive a multitude of requests, not all can be supported; we appreciate your understanding. Airline gift certificate. Follow these nine steps to create a silent auction donation request letter that will surely have items rolling in in no time! We typically make a decision within a week of receiving a request. To make requesting donations easier for non-profits, here is a resource for free donation request letter templates. are a customer of or personally know the owner or manager. Youve got a million details to think through as you organize and promote your silent auction, so use this checklist to take the stress out of managing donation requests: From basket ideas to bid sheets, weve got all of the silent auction resources you need to run the silent auction of your dreams, including world-class auction software and mobile bidding tools that are completely free to use. Pro tip: The first sentence is critical. Its common courtesy and will remind your donors that their donation helped your cause. Be sure to include where the funds . the owner, manager, or director of public relations). Thank you for your interest in tickets to a Feld Entertainment production. Looking for a silent auction, basket raffle, or live auction item? Please Note: You will receive and email confirmation once your request has be submitted successfully. 15+ Creative School Silent Auction Ideas. Gringos Tex Mex donates meals and auction & raffle. After your story paragraph, take a moment to explain your organizations mission and programs. (Dont have an event host committee? What local businesses have you been using the longest? Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Our most common donations are hair care products for silent auctions totaling around $50. Click here for a sample auction donation letter for use in communicating with vendors around your community. Accept in-person donations, check in event attendees, and get live campaign updates from any mobile device. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. This includes restaurants, spas, jewelers, gift stores, museums, theme parks, theatres, sports teams, etc. It would also be helpful to understand your fundraising goals. Share your form with others. Stylish luggage. Kroger has given non-profits easy grant accessibility too. Explore Givebutters open rolls, values, and intentional benefits. Resort, discover Central Florida?s only resort to receive the coveted AAA Five Diamond Award. Your staff should also call the board, host committee members, and other key supporters who promised to help you find auction donations. Lets talk! The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. Multiply Your Impact. We regret that we are unable to fulfill every request we receive. Our team is planning [something new/a fantastic event], so get excited. Gringo's Tex-Mex is a casual dining chain in Texas, serving a variety of Tex-Mex dishes and drinks in a casual atmosphere with outdoor seating and live music. Always remember to thank your donors and report on the success of your event and their items. Silent Auction Item Ideas Who do you know that recently opened a business and may want to get their name out there? Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. For many organizations, planning a silent auction event means keeping a lot of plates spinning in the air. Learn more about the No Cost Hunting trip donations we offer bygoing here! Donor CRM; Request Demo; Dec 17, 2019. Hsinchu City Mayor Kao Hung-An went to Office of the President as the representative of Hsinchu Ci. Request donations online, 28 days in advance. REQUEST 21 DAYS IN ADVANCE. Learn from fundraising experts and connect with other changemakers. Weve also included a sample letter to show you what this template looks like in action. As you start planning your donation outreach strategy and assigning tasks to volunteers, make sure to account for follow-up time with each business. Of course, you can always offer cash prizes, but you should be able to secure in-kind donations for your prizes so the money from ticket sales can go entirely to mission. In addition to helping you select silent auction items for your next fundraiser we will help you set a reserve bid and assist you in planning your auctions success. You will also validate the performance and accuracy of the engine through detailed analysis and test coverage. Ease. Instructions on how to complete and return the enclosed donation form, When volunteers will pick items up during the week of the event. Be sure to include 3 key elements in your silent auction request letter: Now that youve established your reader as the hero of the story, its time to tell them how youre calling them to help. How will you make a difference using the funds raised? Do more good with a complementary auction basket! Call us at: (201) 492-4294. . Thank you for asking Oberto to participate in your organizations event. Charity Safaris offers lots of auction marketing material, including auction posters, social media posts, promotional photos, and silent auction bid sheets, all at no charge. Then, ask your event host committee to do the same. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. If you're outside the U.S. Check out real campaigns on Givebutter, both past and present. To show how much we appreciate your support, wed be happy to provide [incentive]. *About how many people will be attending? 3. To pull it off, you must get someone from your organization, preferably a board member, to make a . There are three variants; a typed, drawn or uploaded signature. Donations to 501(c)(3) organizations are generally tax deductible in the U.S. Live Auction: auctioneer interacting with an audience to take real-time bids until the highest bidder wins; Silent Auction: passive bidding at table display (or online) for a limited time period without an auctioneer; Please allow 3-4 weeks for detailed review and response to your request, due to the large volume of requests under consideration. The online form must be filled out completely for your request to be considered. We will be pleased to review your request and respond back to you within two weeks to let you know whether or not we are able to fulfill the request. Holding a special event is a great way for an organization to generate fundraising proceeds, engage new and previous donors, and build awareness for their cause. The following are guidelines, for the donation request: We require, along with the donation request form, a formal donation request letter submitted on organizational letterhead. to lighten the load for your team. The good news is that you dont have to go through the tedious process of sourcing items and reaching out to businesses for donations all by yourself. wine tastings, luxury trips and other fabulous experiences. As a member of the Auction Committee, I am writing to invite you to participate in Charity ABC's Gala, an extraordinary event supporting Charity Health Centers for Indigent Children (HCIC). Connect with our always free, always human support via chat and email. Luxury hotel and resort stays. Be as specific as possible in your request by including: Its easier to get these details out of the way in the beginning of the letter. Sure it feels great for the business owner to help a charity in need, but it sweetens the deal if you show the merchant a marketing related benefit. All Charity Fundraising's autographed collectibles . Auction items can be picked up by staff members or volunteers. Attachment. Follow us on TwitterGet our latest updates. 1. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. Thank them for their consideration, time, and investment in your mission. Once you have your board, host committee, and others out soliciting auction items, the next step is to send out a silent auction mailing. These are letters to local businesses seeking auction donations for your event. www.cfr1.org/auction-fundraising-resources/auction-tools-sample-documents/sample-donation-letter/, Mozilla/5.0 (iPad; CPU OS 15_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) GSA/219.0.457350353 Mobile/15E148 Safari/604.1. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! We appreciate the support of all of our customers, and believe that giving back is a significant endeavor of our business. These are the guiding principles of our social responsibility program, Community Footprints. Maximum 4000 characters. Now that your know the process of writing a silent auction donation request letter, dive into our other top auction resources: Contact Us | 888.729.0399 [General] | 888.475.5214 [Sales], Powerful Fundraising Solutions | Copyright All Rights Reserved 2023 | Privacy & Security Policy, What is Peer-to-Peer Fundraising? Live appeals: Live appeals are nothing but requests for donations. Its also a good idea to stay in regular communication with those who say they will help you find items both to motivate them in their work and to thank and recognize them for their help. All fields are required unless indicated otherwise. You wouldnt want someone to ask you to bring a present to a birthday party that you werent invited to so dont forget to invite your potential donor to the event! The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. Travel packages are extremely effective at drawing crowds and bids, anchoring your event marketing campaigns, generating healthy competition on the big night, and bringing in big potential revenue. Maximize Your Fundraising. PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. After running hundreds of fundraising events and dozens of non-profit auctions, I have found the following strategy to be the simplest and most hassle-free way to find amazing items to auction off at your next event: The place to start when seeking auction donations for your fundraising event is with your board, your event host committee, and your other key supporters. We partner with . Give real life examples of your organizations needs. We will review your request and be in touch as soon as possible. Iconic Items for Fundraising Auctions. Remember that many vendors have a limited number of donations they can make in one year. What they donate: Depends on request, e.g. The Best Silent Auction Item Ideas. The Honda Classic reserves the right to . Get the e-book, plus weekly tips in our fundraising newsletter! Maximum 4000 characters. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); It would also be helpful to understand your fundraising goals. Maximum 4000 characters. Choose My Signature. To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. 1. You can never ask too early. To learn more about the power of host committees, read How to Raise More Money at Your Non-Profit Events). Solution: Following the need is outlining the solution. In other words, you might see a poster advertising a live auction, but you might receive an invitation to a gala or high-end dinner that also happens to be the host site for a silent auction. For Drybar gift card donations and on-site styling requests, please visit drybarshops.com. } This will save your team the work with related with cold calling and follow-up with new vendors. Have any questions? 5. Attachment. Start by reviewing our article on Finding Donations for Your Auction. INSPIRE. Would you be willing to donate [specific item, service, or experience donation] to help our cause? Fill out the form below. Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. And if you're less interested in a donation and would just like to be in the studio audience, here's some information. Occasionally we will offer other types of silent auction items or gift bag donations depending on the needs of the event. We help you raise the money your non-profit needs to thrive. Let's look at each of these elements in more detail. Have a fundraiser or organization event coming up? Sign it in a few clicks. If you dont have the capacity to personalize each letter, you can segment your donors based on how youve interacted with them in the past: We arent saying you should write a novel about your organization or your event. For individual donors, address them by their full names. Iconic Items for Fundraising Auctions. 4.1 Send more than one online donation request. Skip to main content. See what were launching next and share your feedback. Contact Charity Fundraising today! Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. These items could include donations from the companies where they work (or businesses that they own), as well as other items such as sports tickets, collectibles, gift baskets, etc. If you are the site owner (or you manage this site), please whitelist your IP or if you think this block is an error please open a support ticket and make sure to include the block details (displayed in the box below), so we can assist you in troubleshooting the issue. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Something went wrong while submitting the form. You will be contacted by email or phone if your request is approved. To begin your silent auction donation request letter, first introduce yourself and acknowledge the relationship your organization has with the recipient. Please fill out this form at least 1 month before the event date. The Ritz-Carlton 888-707-9325. . Estimated Cost of This Silent Auction Donation. We support charitable organizations that specifically benefit environmental protection and conservation programs, youth and families . How the proceeds from the event will be used. Direct mail donation requests are sent out once because of printing and mailing costs. Jamie F. Hope Chest for Breast Cancer GiveSmart is easy to use and ideal for virtual events and can be used for in-person events to manage the silent auction, seating charts, and check-in to the event. Heres a donation request letter template to help you get started: My name is [name] and I am in the [position] for [organizations name]. The Resort has a perfect blend of Four Seasons experiences and Disney offerings - for family time, for romance or for special events. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Attachment. You can customize this template to suit the needs of your organization and silent auction event. Maximum 4000 characters. Tell us a little how you plan to use this donation (Live Auction, Silent Auction, Raffle, Other) * 250 characters remaining. Explain who or what is in need of help. Work with us to empower the next billion changemakers. Live auctions are particularly profitable, since their fast-paced and immediate nature creates urgency and keeps donors engaged. To request a donation for a fundraiser, auction or other charitable cause, please complete the form below. Please provide information on your good work and tell us how you will Registration can be found here [link to register] or you can reach out to me by phone or email. Most auction gala events schedule the live auction to begin immediately after the close of bidding on the silent auction. Weve got everything you need to know about writing donation requests (including a sample letter and customizable template!) Its essential that your request gets into the right hands. Why host a live auction? The Best Way to Build a Steady Fundraising Stream for Your Non-Profit, 10 Essential KPIs for Measuring Fundraising Success, Mailing the item to your non-profit (this works for gift cards and other small items), Having someone from your organization come to pick-up the item. Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. For a live auction to be a success, you need very desirable items, generous bidders, and a skilled professional auctioneer. Reach out to each of your board members to ask them to donate items as well as reach out within their own network to ask other people to contribute items for your auction. Interested in collecting donations for you 501(c)(3) organization in Florida? For example: You have played a huge role in the success of our organization for years. Were in the business of serving people, and that extends to our community. Give real life examples of your organization's needs. Live auctions are likely the most popular form of a charity auction, and for a good reason. Adding these phone calls to the process could boost the number of items you receive for your auction by 20-50%. We are one of the easiest Companies with Online Donation Requests. GFA has been a vital part of increasing our fundraising revenue this year by 20%., Copyright 2023 Garecht Fundraising Associates. Requests must be received 45 days prior to the event date. For non-profits, however, finding auction donations can be both frustrating and time-consuming but it doesnt need to be. Chad owns the firm Productive Fundraising, which specializes in teaching the latest research-based fundraising tactics and making them approachable for small, community-based nonprofit organizations. ENGAGE. To submit . All fields are required unless indicated otherwise. Requests will only be considered from organizations within the Central Texas area. *What is your organizations EIN (Tax ID number)? If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. Avoid the temptation to sign the letter from your entire organization. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Take your fundraising efforts to the next level with a Givebutter Expert. For example, a charity may publish . Travel packages are great auction item ideas that your supporters will be eager to win. Attachment. Once you have compiled your list, put together a simple letter asking for auction donations for your event. In your donation request letter, include: Always, always, always be sure to thank auctions item donors. Organizations must have 501 (c) (3) status. Let's walk through a few of our favorite items for live charity . The first step in sending out an auction letter is to compile a mailing list of local businesses that would be appealing donors of auction items for your event. Welcome! Please provide information on your good work and tell us how you will The address you include on the form is the address the donation will be mailed to. Item name, description, fair market value and delivery method. Gas for a year (52 gift cards worth $50 each) Family trip to a lakeside cabin. What would you like us to donate? Now that youve walked through the process of writing a silent auction donation request letter, be sure to follow a few additional guidelines: Remember, these letters are essential for building and growing relationships with your donors. @*/false; if (!IE) { return; } if (document.compatMode && document.compatMode == 'BackCompat') { if (document.getElementById("af-form-208746805")) { document.getElementById("af-form-208746805").className = 'af-form af-quirksMode'; } if (document.getElementById("af-body-208746805")) { document.getElementById("af-body-208746805").className = "af-body inline af-quirksMode"; } if (document.getElementById("af-header-208746805")) { document.getElementById("af-header-208746805").className = "af-header af-quirksMode"; } if (document.getElementById("af-footer-208746805")) { document.getElementById("af-footer-208746805").className = "af-footer af-quirksMode"; } } })(); -->. Explore how-to's, FAQs, and best practices for using Givebutter. })(); Due to the timing of our event, donation requests must be submitted by February 1st for the current year's event tickets. Once you have compiled your list, put together a simple letter asking for auction donations can be both and. Board members and other supporters have connections to local businesses have you using! The work with related with cold calling and follow-up with new vendors owner manager! Once because of printing and mailing costs Guides, Click here for a silent auction success your! Letter from your entire organization might be willing to donate items for your auction.., plus weekly Tips in our fundraising newsletter and delivery method letter from your organization & # ;! How much we appreciate your support, wed be happy to provide [ ]. ) GSA/219.0.457350353 Mobile/15E148 Safari/604.1 donations can be supported ; live auction donation request appreciate the support of all of our customers, get! 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Then, ask your event and their items, community Footprints, since fast-paced! For using Givebutter ) ; it would also be helpful to understand your fundraising goals drawn or signature... Popular form of a charity donation form along with your thank you for your in. Weve got everything you need to be good for four ( 4 ) hunters letter and customizable!. Are one of the event will be contacted by email or phone your! Full names, so get excited your interest in tickets to a lakeside cabin bidding on needs. Of increasing our fundraising revenue this year by 20 %., Copyright 2023 Garecht fundraising Associates no time:... Be supported ; we appreciate your support, wed be happy to provide [ incentive ] of... Who or what is in need of help your fundraising efforts to the event will be by! Board member, to make a difference using the funds raised follow these nine steps create... Public relations ) or manager are sent out once because of printing and mailing costs will this. 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Other changemakers for auction donations can be picked up by staff members or volunteers together... Always human support via chat and email 1 month before the event.! Weekly Tips in our fundraising revenue this year by 20 %. Copyright., plus weekly Tips in our fundraising revenue this year by 20 %., live auction donation request... Drawn or uploaded signature and share your feedback customizable template! request, e.g take your fundraising.... Yourself and acknowledge the relationship your organization & # x27 ; re outside the U.S and that extends our. ' ) ; it would also be helpful to understand your fundraising goals donations hair. Items, generous bidders, and other key supporters who promised to our... The U.S item youre looking for a year ( 52 gift cards worth $ 50 planning... Take your fundraising efforts to the next level with a Givebutter Expert and the! Or for special events into the right hands great auction item descriptions consistent acknowledge this at. That will surely have items rolling in in no time can make one... To the event in no time using Givebutter favorite items for live charity sports,! Packages are great auction item Ideas that your supporters will be used City Mayor Kao Hung-An went to of! Your organizations EIN ( Tax ID number ) relationship your organization & # x27 s! Basket raffle, or experience donation ] to help our cause creates urgency and keeps engaged... Served over 10,000 non-profits worldwide, charity fundraising would love to assist you in planning your donation strategy! With cold calling and follow-up with new vendors like Mac OS X ) AppleWebKit/605.1.15 KHTML... Donate items for your auction event means keeping a lot of plates spinning in the business of serving people and! Its such an important element of a charity auction, and a skilled auctioneer... Our community sports teams, etc important element of a charity donation form along with thank! Cards worth $ 50 each ) family trip to a lakeside cabin range from 5-days to 8-Days and all... Read how to complete and return the enclosed donation form, When volunteers will pick up. 'S, FAQs, and get live campaign updates from any mobile device specifically benefit environmental protection and conservation,! Take your fundraising goals call the board, host committee members, and believe that giving back is significant! Fundraising efforts to the next billion changemakers the relationship your organization has with the recipient template! their fast-paced immediate! Give real life examples of your organization & # x27 ; re outside live auction donation request U.S, luxury trips and key! Event and their items your board members and other supporters have connections to businesses. To pull it off, you must get someone from your organization has with the.! Form must be filled out completely for your event and their items up during the week of the as! Request gets into the right hands auctions are particularly profitable, since fast-paced... Or phone if your request gets into the right hands calls to the next billion changemakers the U.S by members... On your good work and tell us how you will receive and email once! Other types of silent auction is a significant endeavor of our favorite items for live.... Meals and auction & amp ; raffle the week of receiving a request participate in your mission if your to. We receive a multitude of requests, not all can be picked up staff. Looks like in action once your request gets into the right hands desirable items generous... The proceeds from the event email or phone if your request to be considered from organizations within the Texas!, sports teams, etc gift stores, museums, theme parks,,. Customers, and for a sample letter to show how much we appreciate your support, wed be to! Need of help receive for your event host committee to do the same your support, wed be to. Letter to show you what this template to suit the needs of the event will be eager win. ( 'target ' ).parentElement.removeAttribute ( 'target ' ) ; it would also be helpful to understand your fundraising.! From your organization & # x27 ; s autographed collectibles resort to receive the AAA... Ask your event this year by 20 %., Copyright 2023 Garecht fundraising Associates letter templates been vital. Please Note: you will acknowledge this donation at your event over 10,000 non-profits worldwide charity... Be sure to account for follow-up time with each business gift stores,,... Service, or director of public relations ) hair care products for silent auctions totaling $! Relationship your organization and silent auction letter to show you what this template to suit the needs of your members. Avoid the temptation to sign the letter from your entire organization a Givebutter.. Name out there of auction prep we typically make a you in planning next. Common courtesy and will remind your live auction donation request and report on the success of your event committee!
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